Water Registrar forms, guides and fees
Water Registrar approved formsTo lodge a transaction of a water share you must use a form approved by the Water Registrar under the Water Act 1989.
You can either use the forms available on this site or create your own version of the approved forms on your own computer except for transfer forms and limited term transfer forms.
If you reproduce your own form you must make sure that the format, including layout, spacing, margins and information are the same as that of the approved form.
The form must be on white A4 paper of not less than 80gsm, printed in portrait format using black ink on a high-quality printer. It must be printed on one side only.
Forms for water trading approvals can be obtained from the Victorian Water Register website or over-the-counter from the relevant water authority.
Application by surviving owner
Suggested Statutory Declaration form
When a water share is unconfirmed – Schedule 15 Clause 18(2) of the Water Act 1989– there are additional requirements to ensure all entitled members agree on the ownership of the share. Please refer to the Registrar's Guidelines for applications to confirm these shares.
Registrar's Guidelines on Unincorporated Associations
Owners of water shares that are ‘unconfirmed’ under Clause 17(1) (a) and (b) of the Water Act 1989 must agree on how they will own their share and which mortgages will apply etc, and apply to confirm the ownership of a water share – as above . If these shares remain unconfirmed six months after the relevant appointed day, then under the Water Act 1989 any entitled party may refer the matter to arbitration to settle ownership. The arbitration process is set out in Part 4 of Schedule 15 to the Act.
Arbitration must be conducted in accordance with the Commercial Arbitration Act 1984. An information sheet Disputes about Ownership of Unconfirmed Water Shares: the role of Arbitration is available from rural water authorities and the Water Register website.
Any party referring a matter for arbitration must advise the Victorian Water Registrar. A notification form is attached below.
Notice of Referral of matter to arbitration form
GuidesLand Victoria's guides to dealings with water shares provide basic information for filling out forms. Lawyers familiar with water register dealings can lodge these on your behalf.
Note: The guides are being updated. All instructions not to use a post office box address should be disregarded.
Your guide to application by surviving owner of a water share
Fees relating to lodging a transaction with the Water Registrar and for conducting a search of the register.
For Water Registrar fees and fees related to water shares and water allocations, go to the Water Register website.
The Water Registrar has determined that a trustee capacity cannot be recorded on water shares. Water shares must only be held in the name of a legal person. Thus the words 'as trustee for', 'as custodian for', or the abbreviations 'ATF' or 'ACF' together with any following words cannot be recorded on water shares.
This determination does not preclude the maintenance of 'off register' trusts, and does not affect the legal or accounting status of such trusts or their assets.